The minutes of the 14 April 2008 meeting were discussed. Nick Bennett made the motion that we approve the minutes of the 14 April 2008 meeting. Rick Moeller seconded the motion, which was approved unanimously.
Mary Wagner had e-mailed the financial packet to the board (Balance Sheet, P&L ytd comparisons, P&L budget vs. actual and the transaction report). Also e-mailed was the usage comparison spreadsheet. Mary will make the interest payment on the bonds (approximately $52K). The time spent by Dick Winters in class was placed in the budget as maintenance labor. This will be left that way but should be budgeted for when the next budget planning occurs. Also, landscaping on the pumphouse lot should be accounted for as a capital improvement.
WINTERS/HAUKE STATUS REPORT - May 2008
Frank received the drawing from Terry Kenyon on the by-pass valve. He and Dick will look at it and contact Terry with questions or concerns.
Mike’s Backhoe will also be contacted concerning grading around the pumphouse. Lynne will talk to the residents about possible landscaping around the pumphouse.
Nick discussed the financial information web sheet that he had constructed. A table was constructed delineating the fees associated with the district. Some of the fees were discussed in detail and where they are to be found in the Rules and Regs was also discussed.
Majestic View Expansion:
Mark and Rick will attend a meeting called by Scott Lynn on 20 May regarding the expansion. Interested parties will also be attending. Mark also attended a meeting with the county (Peter Fogg) to discuss the expansion. Dick Lyons, Terry Kenyon and Brian Polak (engineering) were present. Terry is putting together a mailing which will describe the expansion to those affected. Mark has written a letter also describing the scope of the expansion and that it is not necessary that those residences in the area be included in the district. The expansion will be on the agenda for the planning commission in June and may be slated for the Commissioner’s agenda in July.
Drawings were received from Terry as noted in the operator’s report.
Review of District’s By-laws & Regulations:
Nick had copies of the By-laws and the R&R’s. These were discussed in some detail as to what should be changed and where we could find the appendix to article 7 cited in the Rules and Regs. Tap Permits and a possible form for tap permits were also discussed. To date, no such form exists and it was thought to be a good idea to have one it the future.
Bonds for Directors:
It was noted that insurance bonds for the director’s are in place. Kyna Glover (legal) has done the necessary paperwork involved in getting these to the Division of Local Governments.
Northern Colorado Conservancy District:
Mark will be meeting with Doug Short (
Bank Signature Cards:
Forms were appropriately signed by the directors to update the bank signature cards.
Scheduling of Inclusion Hearing for 1034 Spring Drive:
A petition for inclusion has been received for 1034 Spring Drive. This is off a main line (will not require an extension of a main line) and is very straight forward. Nick Bennett made the motion that we schedule an inclusion hearing for 1034 Spring Drive at our next regular meeting. Lynne Deane seconded the motion, which was approved unanimously. Bob Champ will get the notice published in the Daily Camera. An Improvement Location Certificate (survey) is also needed from the owners of the lot and Mark has relayed this on to them.
Oaths of Office:
Oaths of Office were taken by the three elected directors and the necessary paperwork was filled out. The oaths will be mailed to Kyna Glover (legal) and she will forward copies to the Division of Local Governments.
Directors Comments and other matters to come before the board
No comments were noted.
A motion was made to adjourn by Nick Bennett, seconded by Lynne Deane and unanimously approved. The meeting was adjourned at 5:58 PM.
The above is respectfully submitted by the secretary…Bob Champ, May 13, 2008.