The meeting was called to order by Mike Deck at 4:03 PM. Those in attendance were board members (Nick Bennett, Rick Moeller and Bob Champ) and Water System Operators (Frank Hauke and Dick Winters). Mary Wagner (Bookkeeper) was also present. Mark Johns (Board member) arrived later in the meeting. Bill Goodacre, a member of the public was also present during the initial portion of the meeting.
The minutes of the 10 July 2006 meeting were discussed. Nick Bennett made the motion that we approve the minutes of the 10 July 2006 meeting. Rick Moeller seconded the motion, which was approved unanimously.
Mr. Goodacre explained that the purpose of his visit was
to see if he could obtain some alleviation to the water bill at
Mary Wagner had e-mailed the financial packet to the board (Balance Sheet, P&L ytd comparison, P&L budget vs. actual and the transaction report). Also e-mailed were the usage comparisons. Mike has received the escrow check from the county for the revegetation of lot #4 and gave it to Mary for deposit. Mary noted that she had written a check for about $66,000 to Concrete Works of Colorado as partial payment for the Ponderosa extension. Water usage for July was 2.2M gallons, down from 2.8M gallons in June. Mary also noted that a new homeowner list was e-mailed to the board.
Frank e-mailed the following report to the board and presented it at the meeting.
WINTERS/HAUKE STATUS REPORT - AUGUST 2006
Frank had e-mailed the board a
memo regarding the waterline extension on
The extension is now complete except for revegetation of the disturbed area. The billing will have to be figured out as it involves reimbursement agreements. Mike will look into the billing details to arrive at the amounts due Mr. Haddock (reimbursement agreement) and the district. The district also had a change order in the contract correcting the valve #4 problem noted above.
Water Source Protection
Mary has condensed a large box of redundant records. Mary also noted that she found cross connect agreements, which should be given to Mrs. Crawford and Mr. Wagner to assure that they do not cross connect the wells to the district system.
The inclusion has been finalized. The final cost for her portion will be figured out and billed accordingly.
We plan to landscape around the pump house to make it more presentable. The owners of lot #4 have requested a site plan review so the remaining vegetation and weed management is now a moot point.
Mike noted that the CCR did not meet all the state’s criteria and needs to be redone. Mike will handle the redistribution.
Lead, Copper and disinfection byproducts
Rick collected a sample and submitted it to Evergreen Analytical for testing for disinfection by-products. We also have to determine if we need to do the lead and copper testing for this year (due in August).
High Capacity Pump
Mike had a letter from Terry Kenyon (McLaughlin Rincon) for an engineering study on a high capacity pump for the district. The cost of the study, including the electrical engineering portion is on the order of $7000. The pump would be located in the pump house. Cost of the pump, construction, etc. would be extra. It is believed that the cost would be less than the $60K required for a mandatory request for bids. Nick Bennett made the motion that we authorize McLaughlin Rincon to proceed with their proposal of August 10, 2006 for a study on the installation of a High Capacity Pump for the district. Rick Moeller seconded the motion, which passed unanimously.
The outlots on
Water bills issue
Mary noted that only one residence was more that 90 days past due and the bill was about $500. Because this is a rental property, the owner will be notified.
Also, Mary e-mailed the Guthrie’s a note verifying that the tap permit was paid and included in the initial construction of the district . This was apparently needed for a sale of the house.
Director’s Comments and other matters to come before the Board
Mary had a letter form the auditor for this year. It was thought that we had already engaged the auditor for this year. We will verify this and act accordingly.
Mike noted that because of increasing business pressures he would like to step down from the office of president. This will be considered at the next meeting.
Frank and Dick submitted proof of citizenship and the I-9 forms were completed and put in the file.
A motion was made to adjourn by Nick Bennett, seconded by Rick Moeller and unanimously approved. The meeting was adjourned at 5:40 PM.
The above is respectfully submitted by the secretary…Bob Champ, August 15, 2006.