East Boulder County Water District

Board of Directors Meeting

St. Ambrose Episcopal Church


July 10, 2006

The meeting was called to order by Mike Deck at 4:05 PM.  Those in attendance were board members (Mark Johns, Nick Bennett, Rick Moeller and Bob Champ) and Water System Operators (Frank Hauke and Dick Winters).  No members of the public were present.

Secretary’s Report:

The minutes of the 12 June 2006 meeting were discussed.  Mark Johns made the motion that we approve the minutes of the 12 June 2006 meeting.  Nick Bennett seconded the motion, which was approved unanimously.

Inclusion hearing on Crawford Property:

Nick Bennett made the motion that we open the inclusion hearing on the Crawford Property.  Mark Johns seconded the motion, which passed unanimously. 

Mike read the board order of inclusion and it was decided that it was in the best interest of the district to include this property.  Our legal counsel had published the notice for the inclusion hearing in the Daily Camera and the $500 check has been received from Mrs. Crawford. 

Nick Bennett made the motion that we include the Crawford Property in the East Boulder County Water District.  Mark Johns seconded the motion, which passed unanimously.

Bob Champ made the motion that we exit the inclusion hearing.  Mark Johns seconded the motion, which passed unanimously.

Finance Report:

The financial packet was e-mailed to the board (Balance Sheet, P&L ytd comparison, P&L budget vs. actual and the transaction report).  Also e-mailed were the usage comparisons.  We have not received a water bill this month from Lafayette but it was noted that for the month of June we used a record high of 2.8 million gallons of water.  It was noted that the Hoag Property at 7514 Panorama Drive had paid for a tap.      


Frank e-mailed the following report to the board and presented it at the meeting.





  • We put in 1.0 hrs monitoring and 5.5 hrs maintaining the system from June 6, 2006 thru July 3, 2006.


  • Read water meters on 6-30-2006. We distributed 2,796,000 gallons of water in June.


  • Will take a water sample for E-Coli lab test on July 10.


  • Flush an outline fire hydrant at 7529 Skyway Court. Cl measured 0.99mg/l. Exercised buried valves number1, 2 & 3. Found valve number 1 shut off, we turned it on as it should be.


  • Checked Wagners meter for leaks, he was concerned about a high bill. Found a leaking valve in the sprinkler system.


  • Checked #12 Bench Mark for leaks, he was concerned about water in the crawl space.  Found no leaks. This area has a high level of ground water.


  • Last month we experienced about 9 incidences of both booster pumps running at the same time.


Frank noted that a valve has shifted and that it can not be turned off.  The valve is at the corner of Panorama and Spring and is in the pavement.  Mark will look into a change order with Colorado Concrete to repair this problem while they are doing the Wagner extension.

Unfinished Business

Wagner Extension

Work on the extension began today.  The asphalt in the area is of dubious quality and it was decided that it was in the best interests of the district to note this poor quality when the County reviews the paving.    

Water Source Protection


Record Storage

Frank has completed his review of the records and has given the box to Mary so she can filter out redundant items.

Pump station Repairs:

Mark may need help in replacing the door.  He will call one of the board members if and when he decides to complete the work.

Crawford Inclusion


New Business

Release of Escrow by County  

The escrow has been released by the county.  They would like to see us rid the property of thistles and other noxious weeds.  It was noted that this is predominantly not our property and it was decided to review what we promised to do in the permits for the Storage Tank Construction.  We will manage the weeds around the pumphouse to ensure access and if we do the rest of the lot we should obtain the landowner’s permission.  Mike will contact the county regarding our position.

Consumer Confidence Report (CCR)

Mike had posted the CCR and a letter was included in the July billing telling our consumers where and how to get the reports from us and Lafayette, our provider.

Lead and Copper Testing

Mike reviewed the file and found that the necessary forms had been completed and sent to the Colorado Dept. of Health and Safety in October of 2005.

Disinfection By-product testing

In August it may be necessary to test for trihalomethanes and haloacetic acid in dead end areas of our water system.  Rick Moeller will check with Lafayette and Evergreen Analytical and the State to determine if we need to run this test and what the cost is.

Director’s Comments and other matters to come before the Board

Mark Johns noted that I-9 forms must be filled out for all employees of the district.  This form ensures that employees are not illegal aliens.  Mark will fill out the forms for Frank and Dick and they will provide necessary papers to verify their citizenship. 

The firepump proposal has not yet been received from Terry. 


A motion was made to adjourn by Mark Johns, seconded by Nick Bennett and unanimously approved.  The meeting was adjourned at 5:28 PM.

The above is respectfully submitted by the secretary…Bob Champ, July 11, 2006.